1: You have the Offline Check-In Application server running and can access the Check-In client.
2: You have uploaded your event data to the Offline Check-In Server.
3. You are using the most recent version article here.
Older versions obsolete (Server & Client)
Please remove all older offline Server and Client versions before using version 2.0.
- Topics Covered
- User Guide
- Target Users
- End Users
- System Administrators
- Required Permissions
- Search for Participants/Guests
- Check in Participant/Guest
- Check out a Guest (accidental check-in)
- Add a new guest during check in
- Scan a barcode using the built-in Camera
Main screen; the main interface looks like the screenshot below. If you doesn't, click the "Check-In" link in the upper right:
Search for a Participant/Guest:
You can search for a guest with the following methods:
- Text - this will look for
- Last Names
- First Names
- Anywhere in the full name
- Comma separated Last and First names
do, jwill find "Doe, Jon" and "Doe, Jane"
- Person Number
- QR or 1D barcodes 39, 93, and 128 using the built-in barcode scanner
In the example below, we will be using the text search, let's look for our guests with a name beginning with "noe":
Checking in Participants/Guests:
To check in the participant, click the large Check-In button:
You will see the participant is now checked in.
To check in the guest, click the smaller Check-In button:
The guest is now checked in
Check out a Participants/Guests (accidental check-in):
To check out a guest, simply click the yellow "X" button to remove that participant/guest's check-in status
Add a new guest during check in
To add a new guest during check in, click the Add Guest button
This will open a pop-up window where you can enter the new guest information
Enter the information of the new guest and click the "Add Guest" button
The new guest will now be saved and checked into the event
Scan a barcode using the Camera
Using the built in barcode scanner, you can now scan invitational barcodes directly from the client app on your mobile devices.
There are 2 buttons that will open the device camera so you can take a picture of the barcode
Click one of the buttons to open the camera.
Once the camera is opened, take a picture of the barcode.
- Depending on which device you are using, you may have to confirm the picture taken (Use Photo)
After you have taken the photo and confirmed it, if the barcode is recognized it will display the number and record
You can now check in the record.
Tip: a focused and bright image will give better results than a dark and blurry image
Various settings are available to make your check-in process as easy as possible:
- Search Box Focus
Disabling this option on a mobile device is very helpful as it will stop the application from automatically scrolling to the top of the page and focusing the search bar. Its especially helpful when a participant has multiple guests that need checking in.
- Barcode Scanning
The barcode type to scan is determined by the Server but the client can still set the display and location options of the barcode button.
Camera Button Visibility
This will hide all camera buttons on the interface
Camera Button Alignment
Application Version number, links to our help center and release notes can be found on the About page
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