JCAC Chair Actions on Nominations Follow

Topics Covered
Signing off on Nominations

Target Users
JCAC Chair, Proxy

Required Permissions
JCAC Chair, JCAC Chair Proxy

JCAC Chair Action for Nominations 

As the JCAC Chair you will need to review the nominations and then take action to move the nomination along in the approval process. By design, the JCAC Chair only votes on nominations in the event the JCAC vote resulted in a tie. You will only be able to access the nominations once all of the votes have been recorded by each JCAC Member. If a nomination is missing one or more votes or a JCAC Member has put the nomination on hold, you will not be able to take any action except to save a comment.

Nominations Pending JCAC Chair Action

To view the pending nominations which need your attention, log in from the JCAC Area, using the JCAC Sign Off link. This will populate the "worklist" you will view for all nominations assigned to your current award cycle.

 If you are assigned to multiple awards cycles you will need to use the drop down menu to choose the appropriate cycle.

Once you select a cycle, a list will be generated which contains all of the nominations currently assigned to the JCAC. This list will only have the nominations which are currently pending action from the JCAC and awaiting your sign-off. Once the nominations leave this queue, they will no longer be visible in the JCAC Sign off list for this cycle. 

View Nominations Ready for Sign Off 

You can easily identify the result of the vote by looking at the icon next to the Nomination ID. There will be a green thumbs up for Approve and red thumbs down for Disapprove.  To view the nominations ready for your action or Ready for Sign off you can use the All selection option under "Select Nominations" and a list of all nominations which have been approved or disapproved will appear. To deselect, click None.

JCAC Chair Actions

Once the official votes are recorded by each JCAC Member, you can Sign-off on the nomination. This means your signature will be recorded in the system and the nomination will flow to the next set of approvers. When you expand the nomination  by clicking on the arrow to the left of the Nomination ID, you will see the options available for you to take. 

Pending Nomination Actions

The Clock icon will appear for all nominations which are either missing official votes or one or more JCAC Members have placed the nomination on hold. The JCAC Chair can only take action in OAS once the nomination has received all of the votes recorded by each member. The official votes are "Approve", "Disapprove" and "Recuse." If the JCAC Member places a vote "On Hold" then they will be required to change the "On Hold' to an official vote before you will be able to take action on the nomination.  You can review the Vote Summary in the nomination or use the JCAC Report to identify which JCAC Members need to vote. There are only two actions you can take for nominations in Pending status, Save Comment or More Details. 

Open the nomination and click on the Save Comment box. Comments will be visible for everyone within the application except the Nominees. Comments are not printed on the nomination form, they are maintained in the History & Comments associated with the nomination internally within OAS.

Type your comment in the New Comment box and then click Save. 

Your new comment will appear in the Your Last Comment box.

More Details will provide more information such as nominator information, expanded justification box, expanded citation box, form of recognition, award amount, History & Comments expanded and the nominee history.

To view the nominee history, click on the nominee names. This will bring up the award history list, to view a previous nomination, click on the printer icon. Click Close when finished to go back to the JCAC Sign off list.

Approved Nomination Actions

Nominations appear in the Approved status after all of the JCAC members have recorded an official vote and the majority of the members approved the nomination. A green thumbs up will appear next to the nomination ID. 

Change allows for the JCAC Chair to make changes to the following: Award Type, Form of Recognition and Award Amount. See How to Change A Nomination for more information.

Endorse & Sign off will move the nomination to the next step in the approval process.

Save Comment provides those with access to the nomination to enter a comment and save the comment. 

Disapproved Nomination Actions

Nominations appear in the Disapproved status after all of the JCAC members have recorded an official vote and the majority of the members disapproved the nomination. A red thumbs down will appear next to the nomination ID. 

Change allows for the JCAC Chair to make changes to the following:  Award Type, Form of Recognition

and Award Amount. See How to Change A Nomination for more information.

Endorse & Sign off will move the nomination to the next step in the approval process.

Return to HR will send the nomination back to HR to take action, such as return the nomination to the nominator for edits.

Save Comment provides those with access to the nomination to enter a comment and save the comment. 

Tie Nomination Actions

The only time the JCAC Chair will vote is to break a tie. Nominations in a Tie status will have a yellow equal sign next to the nomination ID. 

Change allows for the JCAC Chair to make changes to the following: Award Type, Form of Recognition and Award Amount. See How to Change A Nomination for more information.

Approve & Sign off will move the nomination to the next step in the approval process.

Disapprove & Sign off will move the nomination to the next step in the approval process.

Return to HR will send the nomination back to HR to take action, such as return the nomination to the nominator for edits.

Save Comment provides those with access to the nomination to enter a comment and save the comment. 

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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