LE Records Manual and Deployment Steps Follow

 

 Pre-requisites:  HR Admins

 

Topics Covered
Deployment Steps 

Target Users
HR Admins

Required Permissions
n/a

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Steps to Deploy LE Records

LE Records will require Post HR to go through the following steps before the application can be deployed. Depending if the your Mission has implemented GoMBC or OAS, will determine the number of steps you will need to take. LE Records will use information sent from OPS and employee profile information maintained and managed in GoMBC to generate employee records. It is not possible for Post HR to add LE Staff profiles manually to LE Records, this information is only sent to LE Records. However, all files uploaded to LE Records can be managed within the employee profile.

Non-GoMBC/OAS Missions

1. Conduct an OPS Data Quality Check to verify the information in OPS is accurate.

2. Compare OPS Employee ID with CGFS Payroll ID and update OPS Employee IDs to match the CGFS Payroll ID.

3. Make corrections in OPS.

4. Request OPS to initiate data feed between OPS and GoMBC.

5. Complete the LE Staff Email Template so ADG can update GoMBC. The email entered into the GoMBC profile will be used to access Okta and LE Records, this is an important step. ISC can provide a list of email addresses for LE Staff.

6. Provide ADG with a list of HR Staff Admins who will manage LE Records and GoMBC profiles (emails and indicating employee profiles are active/inactive are related to LE Record profiles).

7. Verify LE Staff Data in GoMBC and make necessary OPS Employee ID corrections.

8. Archive Departed Employees in GoMBC, this will indicate the employee profile is inactive in LE Records.

9. Upload files into employee records.

 

GoMBC/OAS Missions

1. Provide ADG with a list of HR Staff Admins who will manage LE Records and GoMBC profiles (emails and indicating employee profiles are active/inactive are related to LE Record profiles).

2. Verify LE Staff Data in GoMBC and make necessary OPS Employee ID corrections.

3. Archive Departed Employees in GoMBC, this will indicate the employee profile is inactive in LE Records.

4. Upload files into employee records.

Use the LE Records Manual to walk through the deployment process and reference how to guide for accessing the application.

 

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
Visit the Global Application Portal (GAP) for the latest news and information on all the ADG's applications.

 

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