Post Data Access Permissions Explained Follow

The Post Data Access Permissions allows you as a Post administrator to control the kind of data a Section or an individual user can view. Two groups of data exists under the Post Data Access Permissions and these are the Employee Data Permissions and the Assignment Data Permissions, both of these Post Data Access permissions are explained in more depth below.

Note: It is up to Management at Post to decide which entities a Section or an Individual user can have access to.

 

1. Employee Data Permissions

The Employee Data Permissions consists of the following specific data entities for which you can invoke or revoke permissions :

  • View Identification Data
  • View Employment Data
  • View Contact Data
  • View Household Data

View Identification Data :

Which data can be viewed if a section or an individual user has been given the permissions to View Identification Data ? 

If you have assigned permissions the View Identification Data then the following entities will be visible for the Section or an individual user:

  • Address Summary
  • Passport Summary
  • Appearance
  • Identification

From the Employee's profile the Address Summary and Passport Summary will be visible (see screenshot below)

From the Employee's profile you will have links to the Identification data and the Appearance data (See screenshot below)

Screenshot of Identification Details :

Screenshot of Appearance :

View Employment Data :

Which data can be viewed if a section or an individual user has been given the permissions to View Employment Data ?

 

If you have assigned permissions to the View Employment Data then the following entities will be visible for the Section or an individual user:

  • Employment Details

To view the Employment Data of a P.C.S. you need to click on the Employee link from the Employee's Profile (See Screenshot below).

 

Example screenshot of Employment Details :

View Contact Data :

Which data can be viewed if a section or an individual user has been given the permissions to View Contact Data ?

From the Employee's Profile you will see the Contacts Summary data which consists of the Employee's Primary Phone Number and the Employee's Primary Email address (see Screenshot below)

To view additional contact information then click on the Contacts link (see Screenshot below)

From Contacts you will notice that no additional Email Addresses and Phone Numbers have been added for this Employee but as a Service Provider you can add additional Email Addresses and/or Phone Numbers by either clicking on the link Add Email Address or Add Phone Number.

 

View Household Data :

Which data can be viewed if a section or an individual user has been given the permissions to View Household Data ?

If you have assigned permissions to the View Household Data then the following entities will be visible for the Section or an individual user:

  • Household Data (Household Members)
  • Vehicle Data
  • Pets Data

 

From the Employee's Profile you will see the Vehicles Summary data and the Pet Summary data provided that this data has been entered by the employee. 

To view the Household data click on the Household link which will list all of the Household Members that the Employee provided (See example Screenshot below listing the Household members).

 

2. Assignment Data Permissions

 

The Assignment Data Permissions consists of the following specific data entities for which you can invoke or revoke permissions :

  • View Assignment Data
  • View Assignment Reports 

 

View Assignment Data :

Which data can be viewed if a section or an individual user has been given the permissions to View Assignment Data ?

If you have assigned permissions to the View Assignment Data then the following entities will be visible for the Section or an individual user:

  • Assignment Data
  • Assignment Reports

From the Assignment Details page the Assignment Sponsors and Assignment Addresses Summary are visible (See screenshot below) - Note : from the Assignment Details page one can click on the link names Assignment Fields that will show additional assignment information that was entered by the Employee.

Screenshot below shows the Assignment Fields page listing additional assignment information entered by the Employee :

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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