How do you setup Task Permissions in ADS? Follow

Topics Covered:
Target Users:
  • Service Providers
  • Organization Administrators
Required Permissions:
  • Manage Process

Introduction

ADS will allow an authorized user to set Permissions for a task separately. When the permission is set for a sub-process, all the tasks in the sub-process will inherit the permissions from the sub-process. The user can override the inherited permissions by configuring the task permissions individually.  

Configure Task Permissions

Task permissions can be set at an Employee level or at a group level. Users with permission “View/Edit” can only complete the task.
Permissions can be set for any tasks within the following 3 Processes:

  • Pre-Arrival Process 
  • Check-In Process 
  • Check-Out Process 

Please see the document named “How will I create a task in a sub-process?” on how to create a task in ADS. 

The user can set the following 3 permissions for a task: 

  1. None 
  2. View 
  3. View/Edit 

An Authorized user can set task permission when the task is created or can edit the task and add permissions to it. The “Assignment” tab and Permissions tab will allow the user to set permission for a task. Please see Figure-1 below on how to assign a group to a task. 

Figure-1

The drop-down named “Assigned Service Providers” will list all of the permission groups created for the Post. An authorized user may select a group to set its permissions. The user may also select different groups and set different permissions for the group. Once the groups are selected, now the permissions for the group can be set using the “Permissions” tab for the Task. Please see Figure-2 below. 

 

Figure-2

In the Task permissions example above, 

  • Service Provider Groups : Inherit permission from the Sub-process settings 
  • Finance-Delhi Group : This permission is set at the Task level and has “View/Edit” permissions 
  • HR-Delhi Group : This permission is set at the Task level and has “View” permissions 
  • For All other groups, the permissions is set to “None” 

It is important to note that, a user can set permissions for the logged in “Employee”. In this example, the logged in employee has a “View” Permission for the task. 

A user with “View/Edit” permissions will be able to complete the task. 

 

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