Articles in this section

What are System Actions tasks in Pre-Arrival Process and How can it be used What are the System Actions tasks in the Check-Out Process and How can they be used? What are System Actions tasks in Check-In Process and How Can it Be Used Why should I publish a process and How can I publish any Process? What are System and Mission Processes and how do you import a System or Mission Process? How can I create a task in a Sub-Process? How can I create a Sub-Process for a Process? How can I create a Workflow Process to map fields in an ADS form? How can I create a task to request an employee to complete a form and send it back to a SP? How can I create a task to request an employee to upload personnel files? See more

What are System Actions tasks in Check-In Process and How Can it Be Used Follow

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Johnson Philip (B&E)
  • Updated
Topics Covered:
Target Users:
  • Service Providers
  • Organization Administrators
Required Permissions:
  • Manage Process

Introduction

In ADS, a Post Service Provider can configure system action tasks in the Check-In Process and then assign this process to a post assignment so that the SP or assigned user can complete this task. 

There is only one System Action in the ADS application for the Check-in Process. 

  • Set National ID 

Create a Check-In System Action Task

Login to ADS as with Post Management permission. Go to the Organization Management Dashboard.

Create a Task in the Check-In Process. Please see the article “How will I create a task in a Sub-Process?” on how to create a task. 

When creating a task, Select “System Action” from the Task Type drop-down 

From the “System Action” drop down, select “Set National ID”. Please Figure-1 below. 

Figure-1

Every Tasks needs to have data values for: 

  • Type 
  • Display 
  • Assignment 
  • Permissions 

In the Assignment Tab, Assign the Task to an Employee.

In the Permissions Tab, set the permission so that Employee can “View/Edit” the task.

Once all the required fields for the task are entered, Save the Task and Publish the Check-In Process. Please the article “Why should I publish a process and How can I publish a Process?” on how to publish a process. 

Now this Process will be available in the Assignment details page. 

Use the system action task to set the assignment data

From Employee Dashboard, select an assignment with this Check-In Process. Please see Figure-2 and Figure-3 below. Figure-2 displays the Check-In process. When the “View Image Arrow” is selected,Ffigure-3 will be displayed with the task configured for this process. 

Figure-2

Figure-3

From Figure-3, the task is assigned to Employee to complete the task. Select the “System Action Check-In Task” to process. The “Task Details” page will be displayed as shown in Figure-4 below. 

The “Task Completion” section, will display a text box titled “National/Local ID:” Enter a value for this item and then “Save and Complete” the Process. Thus System Action Check-in Task can be configured to enter assignment specific data for a Post assignment.  

Figure-4

 

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