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Email Notification Matrix First Notice (30 Days) Initial Notification Second Notice (60 Days) Configuring Email Templates Blocked Emails

Email Notification Matrix Follow

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Stephanie Cryder
  • Updated

 

 Pre-requisites:  n/a

 

Topics Covered
All Email Notifications

Target Users
All Users

Required Permissions
n/a

Atlas_Financials01.png

 

Email Notifications Throughout the BOC Process

An Employee, Vendor, or Sponsor may receive one of the emails in the below matrix at specific points in time throughout the BOC lifecycle.

Email Notification Referred Recipient  Triggered By Send To
Additional Notice (sent manually) Employee

Financials User

(BOC Initiator etc.)

 Employee
Additional Notice (sent manually) Vendor Cashier/Analyst Vendor
Bill of Collection Returned to Drafter Employee FMC Analyst BOC Initiator
Bill of Collection Returned to Drafter Vendor FMC Analyst BOC Initiator
Draft Submitted Employee Initiator FMC Analyst
Draft Submitted Vendor Initiator FMC Analyst
Email Sent to CGFS for Referral Employee FMC Analyst CGFS
Email Sent to CGFS for Referral NA NA NA
Email Sent to Recipient Upon CGFS Acceptance Employee FMC Analyst Recipient
First Notice (30 days) Employee System Recipient
First Notice (30 days) Vendor System Vendor
Fully Paid Employee Cashier Employee
Fully Paid Vendor Cashier Vendor
Initial Notification Employee BOC Initiator Employee
Initial Notification Vendor BOC Initiator Employee
Invoice Amended Employee FMC Analyst Employee
Invoice Amended Vendor FMC Analyst Employee
Partial Payment Employee Cashier Employee
Partial Payment Vendor Cashier Vendor
Recall Submission to FMC Employee BOC Initiator FMC Analyst
Recall Submission to FMC Vendor BOC Initiator FMC Analyst
Second Notice (60 days) Employee system Employee
Second Notice (60 days) Vendor System Employee
Sponsor Selected to User Employee FMC Configurator

Employee

and Sponsor
Sponsor Selected to User Vendor FMC Configurator

Vendor

and Sponsor
Sponsor Unselected Employee FMC Configurator

Employee

and Sponsor
Sponsor Unselected Vendor FMC Configurator

Vendor

and Sponsor
User Selected as Sponsor Employee FMC Configurator

Employee

and Sponsor
User Selected as Sponsor Vendor FMC Configurator

Vendor

and Sponsor
Voided Employee FMO Employee
Voided Vendor FMO Vendor
Write-Off Employee NA NA
Write-Off Vendor NA NA
Pending FMO Approval to Write-Off BOC Employee FMC Analyst FMO
FMO Rejects the Write-Off for BOC Employee FMO FMC Analyst
Pending MGT Approval to Write-Off BOC Employee FMO MGT
MGT Rejects the BOC Write-Off Employee MGT FMO
MGT Approval to Write-Off BOC Employee MGT FMC Analyst

 

Related Articles: 

Initial Notice

First Notice (30 Days)

Second Notice (60 Days)

 

 

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
Visit the Global Application Portal (GAP) for the latest news and information on all the ADG's applications.

 

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