| Pre-requisites: n/a |
Topics Covered
Uploading a Template
Downloading a Template
Editing a Template
Target Users
Drafters
Required Permissions
n/a
Introduction
The TEMPLATES menu serves as a centralized collection of all diplomatic note templates, which may be downloaded and shared among all drafters within the mission. This resource is highly beneficial, as most diplomatic notes follow a consistent template and format, and drafters won’t have to do it from scratch.
Moreover, maintaining a single repository ensures that drafters always have access to the most accurate and up-to-date versions of the diplomatic note templates.
All drafters, regardless of their section, will have access to view and download the template. They can use it to draft a note, make edits, or add information as needed.
Uploading a Template
From the left menu, go to Outgoing DipNotes and click Templates. Then, from the Templates page, click on Upload New Template button.
The next step is to fill in the template information. Click on the Choose Files button and select the document to upload. Select the office under Template Office Owner dropdown menu and enter the template description in the Description text field.
Click Save Template.
Downloading a Template
OPTION 1: From the left menu, go to My Outgoing DipNotes and click Templates. Then, from the Templates page, select the template from the list and click on the Download icon.
OPTION 2: Another option is to download a template while drafting a diplomatic note. From the left menu, go to Outgoing DipNotes and click Drafting. Then, from the Drafting page, click on the Add New Outgoing DipNote icon.
From the New Outgoing DipNote page, select the template from the Select available template to use dropdown field and click Download Selected Template link.
Editing a Template
From the left menu, go to Outgoing DipNotes and click Templates. Then, from the Templates page, select the template from the list and click the Edit icon.
In the Edit Existing Template page, the drafter may replace the document by clicking the Replace link. Edit the description in the Description text field and the template owner from the Template Office Owner dropdown field. Click Save Template button to save changes.
Related Article: Drafting a DipNote
For additional help, please contact ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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