Publishing An Outgoing Diplomatic Note Follow

From the left menu, go to Outgoing DipNotes and click Drafting.  Then, from the Drafting page, select a diplomatic note from the list with status Draft. Click the Edit icon.

The user may select to Publish Only a diplomatic note or Publish and Send by Email Only at the same time. 

From the Editing Outgoing DipNote <DipNote Number> page, edit the necessary information and click Publish Only or Publish and Send by Email.

Publish and Send by Email

If the user selects Publish and Send by Email, the user will be redirected to the Compose Email page. 

The From field will display the post’s mailbox. The To field will display the email address of the external contact selected. The user may also add more recipients from your Contacts Repository by clicking on the Search/magnifying glass button. The CC field will display the email address of the drafter. More recipients may be added by entering the email address in the textbox next to the CC dropdown field as long as the email address's domain ends with “.gov.” The user may edit the Subject, and Body fields. The attachment will only include the official copy of the diplomatic note, as well as the other documents uploaded as attachments if there is any. The user will have the option to include the attachments or otherwise.

Once the user clicks the Send Email button, the status of the diplomatic note changes to PUBLISHED and the contents can no longer be edited. If the user is connected through OpenNet, GoVirtual, or GoDesktop and has an active SMART account, the application will connect to the SMART server to perform the SMART archiving process and attempt to retrieve the MRN.

Otherwise, the diplomatic note’s status remains DRAFT.

Publish Only

If the user selects the Publish Only button, the application connects to the SMART Server if the user is connected through OpenNet, GoVirtual or GoDesktop and has an active SMART account. The application will upload the documents and will retrieve the MRN. The status of the outgoing note will update to PUBLISHED.

Otherwise if the user is connected via DIN or the internet, the application will just change the status of the outgoing note to PUBLISHED. The user may come back at anytime to archive the note to SMART.

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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