Articles in this section

Managing Access Lists How to Create an Access List Directory Configuration: Organization SharePoint API Managing Registrations in the ATLAS Directory Managing Household Members in the ATLAS Directory Managing Locations in the ATLAS Directory Managing ICASS Inventory Edit ICASS Assignments Managing Directory Log See more

Managing Access Lists Follow

Avatar
Lara Jan Vensy Benitez
  • Updated

 

 Pre-requisites: Okta access

 

Topics Covered
   Access Lists

Target Users
Directory Administrators
Organization Administrators

Required Permissions
Administrative Permissions

 

Atlas_dir_icons-01.png

Introduction

This article walks you through the process of creating a new access list, selecting a default template, and adding entries.

Accessing and Viewing the Access Lists page

Navigate to Administration > Manage Access Lists.

On the Manage Access Lists page, the user will find a list of existing Access Lists.

The table includes columns: 

  • Name: The title of the access list.
  • Entries: The number of entries included.
  • Created By: The user who created the list.

Useful Features:

  • Search Bar: Use the search function to quickly locate a specific access list.
  • Sorting: Click on the column headers to sort entries in either ascending (alphabetical) or descending order.
  • Exporting: Export the table data to Excel or CSV, copy the information to the clipboard, or customize the table by adding or removing columns.
  • Displaying Entries: Choose the number of entries shown per page to adjust the table view according to your preference.

 

Creating a New Access List

Click the + CREATE NEW button in the top-right corner.

A new form will appear, allowing you to define the list details.

  • Name: Enter the name of the access list, this will usually be the name of the controlled space for which you are creating the access list.

  • Signature: If a signature is required, provide the name of the necessary signature.

  • Post: Enter target Post for multi-posts Missions.

  • Default Template: Choose the relevant template from the available options, this will include the new print templates you have created.

Add Entries to the Access List

Click the + Add Entry button.

The Edit Access List Entry form will appear. 

  • Access Type: Select from available options:
    • Clearance for Use: Grants full clearance to access the facility or equipment without restrictions.
    • Access with Escort: Allows access only when accompanied by an authorized escort.
    • Unescorted Access: Grants unrestricted access without the need for an escort.
  • Entry Type: Select from available options:
    • Employee: Select an individual by name from the list of employees at your Post.
    • Position: Select a specific position rather than a named individual. The dropdown will include all of the positions listed for your post (based on the list shown in manage positions).
    • Manual: Enter the name, position number, and position title manually. 

Repeat this step for multiple entries if needed.

After making all necessary edits, click the Save Changes button to store the updated information.

mceclip7.png

 

Previewing an Access List

Click the Preview button.

A preview window will display the access list in its final format.

 

Editing an Access List

Locate the list you want to modify. Click the Edit (pencil icon) next to the list name.

 

Deleting an Access List

Click the Delete (trash icon) next to the list name.

Confirm deletion when prompted.

 

Related Articles: 

How to Create an Access Lists

 

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
Visit the Global Application Portal (GAP) for the latest news and information on all the ADG's applications.

 

 

Was this article helpful?
2 out of 2 found this helpful
Return to top

Comments

0 comments

Please sign in to leave a comment.