Managing Floor Warden Lists Follow

Introduction

The article provides step-by-step guidance for creating, managing, and editing Floor Warden in the ATLAS Directory system.

Note: When a user is granted Administrative permissions, the Contacts menu and Administration menu become available to edit information at a Post. These menus are used to manage essential details for Employees, Contacts, and the Administration information of a Post or Mission.

Pre-Requisite

A Print Template must first be prepared before creating and generating the Floor Warden Lists.

The first step is to prepare a template for the output of the Floor Warden Lists through the Manage Print Templates menu. Once the print template has been created, the Floor Warden Lists may then be populated through the Manage Floor Warden Lists menu option.

The print template defines the format and layout of the Floor Warden List when it is previewed or printed.

For detailed instructions on how to create and edit print templates, please refer to the guide: How to Add and Edit Print Templates

Accessing Floor Warden Lists

Navigate to the Administration > Manage Floor Warden Lists.

The Manage Floor Warden Lists page allows administrators to create, view, edit, and manage Floor Warden Lists used for safety coordination and emergency response planning.

The Manage Floor Warden Lists page displays all existing lists and provides tools for managing them.

The dashboard displays the following:

• Name: The name of the Floor Warden List.

• Entries: The number of individuals assigned to the list.

• Published: Indicates whether the list is publicly available.

• Created By: Displays the user who created the list.

Additional actions such as edit, delete, and more options are available for each list.

Creating a New Floor Warden List

To create a new list:, click on the + CREATE NEW button (top-right corner) to open the template creation screen.

On the Create New Floor Warden List page, fill out the following details.

• Name: Enter the name of the Floor Warden List.

• Default Template: Select the default Print Template used for formatting the list.

  • Preview: The Preview button allows the user to review the details of the Floor Warden entry before finalizing or saving the information.

• Post: Select the Post associated with the list.

• Published: Toggle this option to make the list publicly available.

• Template Locked: Prevents modifications to the assigned template once enabled.

Managing List Entries

After creating the list, you can begin adding members.

Available options include:

• Add Entry: Add a new Floor Warden entry to the list.

• Clear List: Remove all entries from the list.

To add a new Floor Warden entry, click the Add Entry button.

A popup window titled Edit Floor Warden List Entry will appear.

Enter the required information in the fields provided.

• Floor Warden Type: Select the appropriate type from the dropdown list:

  • Alternate Floor Warden

  • Floor Warden

  • Floor Warden Captain (Primary)

  • Floor Warden Captain (Alternate)

  • Floor Warden Coordinator

  • Section Warden (Primary)

  • Section Warden (Alternate)

• Entry Type: Select the type of entry:

  • Employee

  • Position

  • Manual

Depending on the selected Entry Type, additional information may be required:

• If Employee is selected: An additional field will appear to select an employee.

• If Position is selected: An additional field will appear to select the position.

• If Manual is selected: 

  • Enter the following details manually:

    • Name

    • Phone Number

    • Mobile Number

• Section: Select the appropriate section from the dropdown list.

• Building: Select the building where the Floor Warden is assigned.

• Floor: Select the specific floor of the building.

After entering the required information and adding entries, click Save Changes.

Related Articles: 

Viewing Floor Wardens as a User
How to Add and Edit Print Templates
 

For additional help, please contact ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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