DipNotes Release Notes v1.0 Follow

Release Notes v1.0

New Feature:

• Reminder Interval

  • A new feature allows the Post Administrator to set interval alert days.

    

    • The reminders are set for the following:

      Type	Status	Trigger
      Outgoing	Draft	More than (x) days
      Outgoing	Published	More than (x) days
      Incoming	Action Office	More than (x) days
      Incoming	Published	More than (x) days

    • If the interval alert days is set to zero (0), post will not receive alerts.

Enhancements:

• DipNote Status

  • Added DipNote Status in Incoming and Outgoing pages. 
    

• Publish And Send By Email
  • If Post Email text field under Admin > Posts is null, Publish And Send By Email button under Outgoing DipNotes is not visible.

• PDF Viewer
  • Application opens a document viewer when opening attachments.
  • Document viewer allows *.pdf, *.docx, *.png, *.jpg format
  • Users can download the file.
• File Upload in Distributing Menu
  • Distributors now have the ability to upload attachments when opening a DipNote on their queue.
    
• Link Existing Incoming and Outgoing DipNotes After Publishing
  • Under the Incoming or Outgoing DipNote process, users can link existing incoming or outgoing dipnotes.
    
  • Note:  Only owners can link existing notes (example: Drafters from ISC).
• Resend Email Notifications After Publishing 
  • PII readers, Info Groups and Action Office will receive an email notification when a user resends the email notification after publishing the note by clicking on the Resend Notification button.
    
• Added Warning When Publishing a Note With No Document Attached
  • User will receive a warning if the user has only attached supplemental documents and there are no draft and official DipNote attached and clicks Publish Only. 
• Set Sections Who Can Send Email
  • Post administrator can set which sections can publish and send notes by email.
  • If Restrict send external emails checkbox is checked, Publish and Send By Email button under Outgoing DipNotes is disabled and not visible to the user.
    
• Ability To Replace A DipNote After Publishing
  • Drafter can replace the draft copy of the note and attachments under My Outgoing DipNotes with status PUBLISHED. 
  • Only section owners can replace the note
• Customized DipNote Number Format
  • The DipNote number format can be customized with up to 6-digit incremental number and an optional 12-character code.
    

Miscellaneous

• Release v1.0 includes additional bug fixes:

  • Fixed the problem where all users are displayed even if filtered by Post.

  • Fixed the problem where post administrator sees access requests for all posts in the dashboard.

  • Fixed the typo in the Action Office page.

  • Fixed the typo in the Users page.

Related Articles:

DipNotes User Manual

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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