| Pre-requisites: n/a |
Topics Covered
Rewards Configuration
Target Users
Reward Calculation Mission Admin
Reward Calculation Operator
Required Permissions
HR Roles
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Set-up Rewards Configuration
Before you start working on your MBC Reward Calculations, you will first need to set-up the Rewards Configuration area. In the previous version of RCA this was called the Mission Profile, now this area is Rewards Configuration. This is where Reward Calculation Mission Admins will work to set up the Time & Attendance dates, Cut Off Date, adjust pools, update Time & Attendance Codes, create conditions, update grades, update salary plans, review and update approvers and choose which memos to use. Setup is mandatory and you will not be able to move to the next step of the calculation process until you update and save this information.
To set-up the Rewards Configuration, you will first need the Rewards Calculation Mission Admin role assigned to you. You will then see Rewards Calculation on the left hand menu under Org. Admin Reports.
T&A Codes
Time & Attendance (T&A) Codes come from CGFS and are used by Post to report an employee's attendance during work hours. ADG has programmed approximately 50 T&A Codes in RCA, however you will still need to review all the T&A codes contained in your MBC Report to ensure all applicable codes for your Mission are included in your Rewards Configuration before you move forward with the calculations.
All T&A codes in your MBC report from CGFS must be included in RCA. If there are T&A codes that do not apply to your Mission, it is recommended that you leave the codes. Additional codes will not cause issues with calculations, and it is possible that codes will be valid for your Mission in later years.
1. Retrieve the MBC report from SHIFTS. If you do not have access, reach out to your Post timekeeper. The report must include all 26 Pay Periods between the Time & Attendance Start and End Dates specified in the Mission Tab.
2. In the Excel file, if an arrow drop-down menu is not shown for the column headings, select Sort & Filter, then the Filter option.
3. Select the arrow next to the PIN_NM column to view all T&A codes contained in the Excel file.
Add New to create a T&A code not included in your Rewards Configuration. Type the Code and Description into the text field. Use the drop-down menu to select the T&A Code Type. Select the Duty Flag toggle to Yes if these hours are to be included in the calculations.
Edit allows you to change the Code, Description, Type and Duty Flag for any saved T&A Code. Click Save when you are finished and you will see the updates saved in the T&A page.
For additional help, please contact DT at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
Visit the Global Application Portal (GAP) for the latest news and information on all the ADG's applications.
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