Step 6 Verify Output (Approvals) Follow

Topics Covered
Rewards Configuration

Target Users
   Reward Calculation Mission Admin
   Reward Calculation Operator

Required Permissions
HR Roles

Verify Output (Approvals)

In this step, you will receive all approvals for the calculations. This consists of three levels of approval. The first level or ‘tier’ of approvals are that of pool supervisors, the second tier is the HRO or MO, and the third tier is the DCM or designate. Each approver is responsible for reviewing the completed calculations for their pool if a Pool Approver or for the Mission if they are a Reward Calculation Approver 2 or 3 approver.

Click on Verify Output either from the left menu under Rewards Configuration or from the progress bar at the top of the page.

Reward Calculation Mission Admins and Reward Calculation Approver 2 & 3 roles can leave comments to review during the approval process. These comments are not available to Pool Supervisors, but they are available to RCA Mission Admins, System Admins, Rewards Calculation Approver 2 and 3 Approvers. Use the Comment text box to type and click Save when finished. Once you add a comment, you cannot remove it until you clear to start over.

RCA now tracks the number of pools which have been approved and the number of pools pending approval. Once a pool has been approved, the numbers will automatically update.

1. Start Approval Flow:  Pool Supervisors are notified via email they have a pending action once Proceed is clicked in Calculations. There is no way to resend the email notifications unless you Unlock Calculations, then Proceed again.

2. Obtain Pool Supervisor Approvals: Pool Supervisors can approve Digitally or by Paper. If Digital is selected, the Pool Supervisor can approve directly in GoMBC. All Pool approvals will default to Digital.

   

If Paper is selected, HR will need to take the following steps:
Select the Digital toggle to Paper.

Click Download Template, this will download a PDF of the Pool Calculations only for the selected pool.

Check your download files, you will need to send this PDF to the Pool Supervisor outside of RCA. The Pool Supervisor will need to sign and approve. You will need to click Upload Signed File and upload from your computer.

Once the Pool Supervisor has approved, the warning next to their pool will change to a green check mark. The yellow banner will also be updated.

3. Obtain Reward Calculation Approver 2 and 3 Approvals:  Once all Pool Supervisor approvals are received in either the paper or digital approval flow, the Reward Calculation Approver 2 approval will be available, followed by the Reward Calculation Approver 3 approval. Reward Calculation Approver 2 and 3 approvals can only be digitally approved.

4. Obtain Reward Calculation Approver 2 Approvals: The user with the Reward Calculation Approver 2 role assigned will need to log into GoMBC  and click on Verify Output to take action.

Reward Calculation Approver 2 will need to click Approve.

Notice the green confirmation message in the upper right-hand corner.

Once the Reward Calculation Approver 2 has taken action, then the Download Approval and Recall Approval buttons will become active.

Download All will download a PDF which includes electronic signatures from all Pool Supervisors and their own signature as the Reward Calculation Approver 2.

Recall Approval will recall only the Reward Calculation Approver 2 approvals; Pool Supervisor Approvals will not be affected.

A green notification will appear in the upper right-hand corner as confirmation.

Now the Approve button is reactivated.

5. Obtain Reward Calculation Approver 3 Approvals: The user will need to log into GoMBC and click on Verify Output. Reward Calculation Approver 3 can view all of the Mission Configuration and each step of the calculation and approval process.

Reward Calculation Approver 3 can view the calculations from the Calculate state or from Verify Output.

To review the calculations in RCA, click on the Calculate from the status bar at the top of the page or click on Calculations from the left menu. They can filter by a particular pool or use the Download Calculations button to download all of the calculations before they approve.

Reward Calculation Approver 3 can also click on Verify Output and then click Download Approval from the Reward Calculation Approver 2 to review calculations.

After reviewing the calculations, the Reward Calculation Approver 3 will need to click Approve.

Notice the green confirmation in the upper right corner.

Click Download Approval in the Reward Calculation Approver 3 Area to download the final approvals for the mission.

The file will download as a PDF in your Downloads folder.

To recall the Reward Calculation Approver 3 approval, without affecting the other approvals, click Recall Approval.

Notice the green confirmation in the upper right corner.

6. Change Reward Calculation Approver 2 and 3 Approvers: If one of the approvers listed is not available, the RCA Mission Admin can make the change by adding a new Approvers and changing the selected approver.

To add a new approver, the Mission Admin will need to assign the Reward Calculation Approver 2 or Reward Calculation Approver 3 role from Assign Roles in GoMBC.

The Reward Calculation Mission Admin will need to then click on Calculation Approver from Reward Configuration to update the new Approver.

Next, scroll to the bottom of the Approver list to the Reward Calculation Approvers. Select the toggle to Yes for the Approvers you want to update.

Once the toggle is moved to Yes, the new Approver will automatically appear in the Verify Output Approver list. The user will automatically have access to Verify Output from their GoMBC profile.

7. Proceed to Output:  Once all approvals are received, select the Proceed button at the bottom of the screen.

8. Recall Approvals:  If any change in calculations must be made or an approval must be obtained again (for example if a SPER should be applied), you can choose to recall approvals by either recalling all approvals or recalling a specific pool.

For additional help, please contact DT at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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