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Detailed conditions of syncing data from SAFE to ATLAS Directory Follow

Avatar
Lara Jan Vensy Benitez
  • Updated

 

 Pre-requisites:  n/a

 

Topics Covered
Data Synchronization

Target Users
Directory Administrators
Directory Contact Managers
Organization Administrators

Required Permissions
n/a

Atlas_dir_icons-01.png

 

Overview

This article details the conditions for synchronizing data from SAFE to the ATLAS Directory application. The sync will be executed under specific conditions to ensure data integrity and proper functionality within the application.

 

Data Synchronization Details

One-Time Transfer

  • Frequency: The synchronization will occur only once.
SAFE Data Fields Details
Assigned Duty Post - Information pertaining to the duty post assigned to the user
Name First Name
Middle Name
Last Name
OKTA Account - Include if an OKTA account exists
User Type Users will be visible under Employees:
Civil Service
Contractor
Intern
LE Staff
PSC
TCN
US-Military
USDH
USPSC
Users will be visible under Household Members (if activated):
EFM
EFM-Child
EFM-Employed by Post
Post Section MRD - Information related to Post Section MRD
Radio Call Sign - Include the radio call sign, if applicable
Email Addresses Work Email
Work Email 2
Personal Email
Phone Numbers Work Desk Phone
Work Mobile Voice
Work Mobile Text
Home Phone
Personal Mobile Voice
Personal Mobile Text

 

Daily Sync

  • Frequency: The synchronization will occur twice daily (every 12 hours).
  • Scope:
    • During each daily sync, the ATLAS Directory will receive and update entries from SAFE. The following fields will be synchronized:
      • Phone Numbers
      • Email Addresses
      • Radio Call Sign
    • Note: This daily sync will not update other profile information nor will it delete any existing entries in the ATLAS Directory.

 

Data on SAFE Not Imported into ATLAS Directory

  • The following fields from SAFE will not be imported into the ATLAS Directory:
    • Username
    • TDY (Yes/No)
    • Warden (Yes/No)
    • Warden Neighborhood
    • Organizational Hierarchy: This is a custom field specific to the individual post or mission's SAFE instance, and it cannot be provided to the ATLAS Directory via the API.
    • SAFE User ID
    • Post Type (Embassy, Consulate, Consular Agency, Domestic, Other, or Virtual Presence Post)
    • Agency
    • Section Head (Yes/No)
    • Comments

 

Additional Notes

  • Section Names Customization: If a post customizes section names in the ATLAS Directory differently from those used in SAFE, newly added users may be assigned incorrect section names. To avoid this issue, adjust the SAFE Synchronization Settings to configure the Import SAFE Employee Section option to either "Import Only if Exists" or "Do Not Import".

 

Related Articles: 

SAFE<-->ATLAS Synchronization Explained
Import SAFE Employee Section

 

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