Adding Captions Securing PII DipNotes Follow

Topics Covered

Adding Captions to DipNotes

Target Users
All Users

Required Permissions
n/a

Adding Captions to an Outgoing DipNotes

Navigate to Outgoing DiPNotes
Go to Outgoing DipNotes > Drafting and click on the ADD NEW OUTGOING DIPNOTE button in green.

Fill in the Required Information
On the "Add New Outgoing DipNote" page, complete all necessary fields with the required information.

If the DipNote Classification selected is Sensitive But Unclassified, the application automatically adds the caption SENSITIVE to the dipnote information and checks the PII checkbox field. 

If the DipNote Classification selected is Unclassified and the user selects the Include PII checkbox, the application automatically changes the DipNote Classification to Sensitive But Unclassified and adds the caption SENSITIVE.

Add Captions for PII
Click on the blue add here link next to the Captions to see the list of available captions in the DipNotes Application. Choose the desired captions to include.

Save the Selected Captions
After selecting the desired captions, click the blue “ADD SELECTED CAPTIONS” button to save.

Confirm Saved Captions
Navigate to Drafting and click the Edit icon next to your DipNote. Users will see that the PII DipNote has been saved with the required captions. It is now ready to be published, as it includes the SENSITIVE and other captions selected.

Publishing the DipNote
To enable publishing, the user must add the missing required caption(s). Once all necessary captions are added, the Publish button will be enabled, and you can proceed with publishing the DipNote.

Adding Captions to an Incoming DipNotes

Access Incoming DipNotes
Navigate to Incoming DipNotes > Action Office and click the Pencil Edit Icon to begin editing.

Review and Update the DipNote
On the "Editing DipNote Number/Name: <Dipnote Number/Name>" page, locate the ACCEPT/REJECT/REASSIGN button.

Save the Selected Captions
From the Dropdown menu in the , select Yes to accept, No to reject, or Reassign from the Please accept (Yes), Reject (No) or Reassign your dipnote window.

In this case, select Yes and the Accepting the DipNote window will appear. Check the Does this dipnote contain PII checkbox.

Select Captions for PII
After checking the PII box, the SENSITIVE caption will automatically be included in the dipnote information.

Save the Selected Captions
Click on the blue add here link to add more captions as necessary. Once the desired captions are selected, click the ADD SELECTED CAPTIONS button (in blue) to save your choices and continue. Click Publish button.

Related Article:  Drafting a Diplomatic Note

Related Videos:  User Tutorial Videos

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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