Organization Data: Positions Follow

Topics Covered
Viewing Positions

Target Users
Service Providers
Organization Administrators

Required Permissions
Service Provider Permissions

Introduction

This article provides detailed instructions for navigating and managing Positions within the ATLAS Workflows.

Organization Data encompasses four key components:

• Positions
• Sponsors
• Schools
• Work Locations

Each of these elements can be accessed via the left navigation menu. However, visibility and access are permission-dependent. Users without the necessary permissions will not see the relevant options.

Manage Positions

The page displays a table of all positions currently available, along with their details, including Position Number, Title, Office, Incumbent, and Status.

This functionality enables Service Providers to:

• View all available Positions associated with a Post.

Columns Overview:

• • Position Number: A unique identifier for each position within the system.

  • Title: The official title of the position, reflecting the role or job within the organization.
  • Office: The department, unit, or division where the position is based.
  • Incumbent: The individual currently holding the position.
  • Active: Indicates whether the position status within the organization.
    • Active: The position is operational and may have an incumbent.
    • Initiated: The position is in the initial setup phase and is not yet fully operational.
    • Closed: The position is temporarily or permanently not in use.

Features and Actions

• The Search bar allows users to find positions quickly by entering keywords, such as a Position Number or Title.
• Use the Column Visibility filter to customize the displayed columns.
• Click View Closed Positions to view previously deactivated or closed positions.

Overview of the Interface

Toolbar:

• Export Data:

  • Export sponsor details in various formats for offline use:
    • Excel: Suitable for detailed spreadsheet analysis.
    • CSV: Ideal for database imports or lightweight data transfer.
    • Clipboard: Copies the data for immediate use in other applications.

• Search and Pagination:

  • Utilize the search bar to quickly find information.
  • Use the pagination controls to navigate if the list exceeds the page limit. 
    • If the list exceeds 25 entries, navigate between pages using the controls at the bottom.

Related Articles:

Managing Sponsors
Managing Schools
Managing Work Locations

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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