Radio Module Admin User Guide Follow

Radio Introduction

The ATLAS Directory Radio module is used to manage radios assigned to employees or locations at Post. Within the Radio Module, Post can keep radio inventory, assign radios to employees, schedule radio checks, and submit radio check entries from anywhere in the application.

Radio Dashboard

On the Radio Dashboard, all active radio schedules display including the schedules' start and end dates, included groups and zones, and all responses. From the dashboard you can navigate to view the status and make edits to the active schedules.

Radio User Roles

• Radio Admin- provides full access to the entire module
• Radio Admin Read Only- provides read-only access to the entire module but no edits can be made
• Radio Assignments- provides access to add and remove assignments but not radio devices
• Radio Check - Add Only- provides the bare minimum access for the completion of a radio check for those (usually MSG Post 1) who receive the radio check
• Radio Check - Manage- provides bare minimum access for the completion of a radio check in addition to the ability to edit and delete permissions and adding out of town radios
• Radio Check - Read Only- provides access to only view radio check entries
• Radio Check Events Manager- provides access to edit the single occurrence of the radio series
• Radio Configuration- provides access to create repeaters, zones, groups, and schedules
• Radio Inventory- provides access to manage the radio devices

Radio Configuration

Before beginning radio checks, Post must configure the Radio Module by creating neighborhood zones, groups, and repeaters based on information related to Post and Post location.

Neighborhood Zones

Post Neighborhood Zones are specific zones based on the different locations where radios and repeaters are located. Each zone is assigned a color and all radios will display on the map in the color assigned to its zone. The zones page includes the name of the zone, the Post the zone belongs to, the PIN colors, and number of repeaters and radios included in the zone.

To create a new Neighborhood, Administrators can click the ‘Create New’ button at the top right of the Neighborhoods page. Then they will assign the Neighborhood a Name, add Post Filters, and give it a distinct Color to differentiate the radios on the map within that neighborhood from other neighborhoods in the module. When the Neighborhood is saved, it will then display on the Neighborhoods page and repeaters and radios can now be assigned to the zone.

Repeaters

The Repeaters section of the radio module displays where repeaters are located along with the repeater’s Name, Neighborhood, Address, and Coordinates. Administrators can edit and delete repeaters from the repeaters page at any time.

To create new Repeaters, Administrators can click the ‘Create New’ button at the top right of the Repeaters page. Then you will assign the Repeater a Name, Address, Neighborhood, and Coordinates. When the Coordinates are entered, the map view displays the location of the Repeater. When the Repeater is saved, it will then display on the Radio Repeaters page and also on the map.

Groups

Groups are a way that Post can identify specific groups of radios to be included in the radio checks. For example, radios can be grouped by a specific Sections, buildings, etc. The Groups page includes the Name, Description, and whether the group has a Radio Check or not. Administrators can edit and delete groups from the Groups page.

To create new Groups, Administrators can click the ‘Create New’ button at the top right of the Groups page. Next, assign the Group a Name, Description, and whether or not the group is exempt from radio checks (exempt groups will not be required to submit a radio check if included in radio check schedules). When the Group is saved, it will then display on the Radio Groups page and radios can now be assigned to the Group.

Radio Inventory

Radio Inventory tracks all radios at Post. Each radio has a 4-digit identification number, Serial Number, Make, Model, AIM Tag, and Code Plug. Each radio will be assigned an Agency and Post upon being added to the inventory. Once issued to an employee or location, it will display on the Radio Information page. Administrators can add radios to the inventory individually or by bulk importing.

On the Edit Radio page, Administrators can also view the history, who it was assigned to, as well as the dates it was in each employee’s possession.

When bulk importing the radios, ATLAS Directory provides an excel template where Administrators can enter various information fields for the radios at Post and import them to their Directory instance easily.

Radio Assignments

Radio Assignments is the location for Post to keep track of who is in possession of each radio. For each radio assignment, Administrators can specify the Neighborhood and Zone.  This allows the application to place the radio in the correct Radio Check Schedule.

When assigned to a Neighborhood, the radio displays the map coordinates and creates a pin using the color assigned to that Neighborhood.

Radio Schedules

Radio Schedules are created by Administrators and outline when each radio check should take place.

Each schedule is given an Active To and From date, a Frequency, and is assigned to Groups and Neighborhood Zones. (If Groups and Neighborhood Zones are not specified, the schedule will track all radios at post.) When the Groups and Zones are specified, the bottom of the page will display all radios included in the schedule and the history of the event. Administrators can also specify what percentage of radios need to be checked in order for the radio check to be considered a ‘Success.’

Radio Schedule Status

The Radio Schedule Status is specific to a single Radio Check Schedule and includes all details of the instance. The main Radios tab shows all completed and missing radio checks currently on the schedule. 

The Schedules tab shows the frequency of the schedule and allows for edits to the active dates.

The Filter tab displays the current Groups and Neighborhood Zones being checked in the schedule and allows for edits to the chosen Groups and Zones.

The Map tab displays the pin of each radio assignment with an address. The pin includes the location, color, and signal quality of the radio. If the radio displays a ‘?’ that radio has not yet been checked. Users can view more details of the radio by clicking the pin on the map.

The Radio Pins tab displays the coordinates of all radios included in the schedule and users are able to export the list to excel.

Radio Checks 

Radio Checks can be performed in a few different ways. 

1. A specific office or section at Post is responsible for calling every radio owner during the specified timeframe to ensure each radio is functioning adequately. 
2. Employees call the office or section responsible for radio checks within the time frame of the schedule.

Within the Radio Module, Radio Checks can take place anywhere in the Directory by clicking the Radio icon at the top right of the toolbar. Once clicked, the Radio Check pop-up displays where the radio Administrator can enter the Call Sign and the Call Quality of the radio being checked. The Radio Check pop-up also displays the most recent activity of the radio checks.

For additional help, please contact ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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