Process for using Radio Check information to complete handheld radio inventory Follow

Background Information

Emergency & Evacuation (E&E) handheld radios are sensitive Department property. Feedback from handheld radio Accountable Property Officers (APOs) and their teams indicates that coordinating the physical scanning of these handheld devices during Annual Inventory season is a significant strain on resources.

Purpose

To streamline the Department’s Annual Inventory process and reduce the administrative burden on APOs and their teams, A/LM Property Management will accept confirmed radio check information from the ADG ATLAS Directory, Radio Module to account for E&E handheld radios during inventory season, rather than physically scanning each radio. Accountable Property Officers (APOs), in consultation with their post’s Counterintelligence Working Group, can choose to adopt this process, or continue manual scans of handheld radios, depending on the needs of their functional unit. The purpose of this PMDOA is to guide APOs through the process of setting up the ADG ATLAS Directory, Radio Module and using radio check information to complete the Annual Inventory.
Setting up the ADG ATLAS Directory, Radio Module
Per 24-STATE-42274, all overseas missions were instructed to deploy and utilize the ATLAS Directory, which can be requested via the Application Development Group’s (ADG) Global Application Portal.
You can access the Atlas Directory at directory.state.gov, via the Okta dashboard, or via the Product Catalog. Once logged into ATLAS Directory, if there is no “Radio” dropdown menu option on the top Nav Bar, this means your Radio module is not yet turned on.
*Note: only users with radio related roles or Directory Administrator roles will have the ability to access the Radio Module.
To turn on the Radio Module for your post, you must have Directory Administrator access within ATLAS Directory. Administrators will see an “Administration” dropdown menu on the top navigation bar. Click the Directory Configuration link from the Administration dropdown.

When you’re on the Directory Configuration page:

• Click the Radio Check tab and
• Toggle the “Radio Module” field to the ‘Enabled’ position and
• Click ‘Save Changes’ at the top of the page.

Once you click ‘Save Changes,’ you should see the “Radio” dropdown menu in the top navigation bar. This enables the Radio Module and allows all Directory Administrators and Radio Managers to make updates to the Radio Module.

Uploading Radio Information

You will upload information for your post’s handheld radios using the Radio Import Template. It is very important to input all of the requested data, especially the “AIM TAG” column. Without AIM Tag information, you will not be able to use the confirmed radio checks for Annual Inventory.

Conducting Radio Checks 

You can record Radio Check information by clicking the Radio Icon at the top right of the navigation bar. When you click on the Radio icon, the Radio Check pop-up will display. You can select the radio call sign from the drop-down menu, and enter information about the call quality, as well as additional notes. The Radio Check pop-up also displays the most recent activity of the radio checks.

Running the Diplomatic Technology (DT) Report

 You need a ‘radio admin’ type permission in the system to ensure you have access to the DT report. If you have this permission, you can click on the DT Report link from the radio dropdown. Then you can export the report via the "Export" button in the top right corner.

Example DT Report

Additional Radio Module configuration information is available on the ADG Knowledge Base

Process for using the Diplomatic Technology Report for Annual Inventory

You will need to save the DT report as a PDF. The Property Management Officer (PMO) and delegated Accountable Property Officer (APO) must electronically sign the report.
Once the inventory has been closed, the APO should upload the report to the ‘Additional Documentation’ tab in the Certification Submission Center.

Manual and electronic scans will be accepted for radios during the annual inventory. The signed Diplomatic Technology report will serve as a valid justification for manual entries.

Contact Information

For questions regarding Application Development Group (ADG) Radio Module content, including, User Guides, FAQs, and additional help, users can visit the ADG Support Site.
For Property Management questions, and questions regarding the Annual Inventory please use the PM SSP Helpdesk for assistance. A list of PM Desk Officers by region is also available on the Property Management Org Chart and Contacts website.

Related Articles:  

Radio Dashboard
Radio Assignments
Radio Inventory
Radio Schedules
Radio Neighborhoods, Repeaters, and Groups
Radio Check Entries
Radio DT Reports
Radio Configuration
Radio Email Templates
Radio Check (Marines)

For additional help, please contact DT at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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