Radio Inventory: Bulk Import Follow

Topics Covered
  Bulk Importing Radios

Target Users
Administrators

Required Permissions
n/a

Radio Inventory: Bulk Import

Post can use the Bulk Import feature to quickly upload multiple radios and their assignments at once using an Excel file. This is especially useful during initial setup or large updates.

To begin a bulk import, navigate to: Radio > Radio Inventory > Bulk Import.

Overview of the Interface

The Bulk Import interface is divided into two main steps:

1. Upload File
2. Preview and Save

Uploading the File

Step 1: Download the Template or Current Archive

• Click Download Template to get a fresh, blank Excel template with the correct columns pre-defined. This is recommended when adding new radios or starting from scratch.
• Click Export Current Archive to download a pre-filled Excel sheet of all radios and assignments currently in the system. This is useful if you need to update existing entries, make changes, or perform a full audit of current data.

Step 2: Fill Out the Excel Template

In the downloaded file:

Enter the required radio details, such as:

• Post
• Radio Number
• Employee Email
• AIM Tag
• Serial Number
• Make
• Model
• Encryption Status
• Code Plug
• Start and End Dates
• EAC Member
• Call Sign (optional)
• Check Exempted Status
• ICASS Code
• Group, Neighborhood, Address, or Notes (if applicable)

Step 3: Upload the Completed File

Click Choose File and select your completed Excel file.

Ensure it follows the correct column headers and formats as described in the template instructions.

Step 4: Preview and Save

After uploading the file, you’ll be taken to the Preview and Save screen.

Review the data carefully:

• Confirm radio and assignment details are accurate.
• Check for any system warnings or formatting errors.

If everything looks correct, click Save Records to finalize the import.

⚠️ Warning: Once imported, changes cannot be undone. Double-check data before saving.

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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