Coordinators Assigning Personnel to a Position Request Follow

Topics Covered
Assigning REAs 

Target Users
Bureau Coordinators

Required Permissions
Coordinator User Access

Coordinators Assigning Personnel to Position Request

When a request has been Approved, the next step in the process is assigning an REA to the position request on the Assignments page. There are two ways to navigate to the Assignments page:

1. Click the Assignments link from the left taskbar.
2. Click the action (checkmark) icon for a request in the Approved status from the dashboard.

Making Assignments 

On the Assignments page, Coordinators will locate the request they want to make an assignment for and click the row of the request within the table.  The position details then display at the bottom of the page in the personnel section.  Coordinators have the ability to view all position details as well as make edits to the start and end date of the assignment, if needed.

Next, the Coordinator will drag and drop, the desired personnel to be assigned to the selected position, into the gray space.  The dates of the assignment display for any edits.  When edits are done, click the Tentatively Save button to move forward with the assignment.  At this time, Coordinators have the ability to add multiple REA's for consideration for the position.

If there are any errors associated with the assignment, they will display in a red bulleted list for that personnel.  The error messages do not prevent Coordinators to assign the REA, they are only warning messages.  From here, Coordinators can Send to Candidate for review or finalize the assignment.  "Send to Candidate" will send the position request to the REA for consideration and they can accept or decline to assignment from their dashboard.  "Finalize" will confirm and assign the REA to the assignment.

When "Send to Candidate" is clicked, Coordinators will then have the ability to Finalize the assignment to confirm and assign the REA to the assignment, Accept the assignment on behalf of the REA, or Decline the assignment on behalf of the REA.  To do this, navigate to the Assignments page, click the position, and in the gray space, and select either Finalize, Accept or Decline for the specified personnel.  If accepted or finalized, the assignment is complete and will display in the Assigned status.  If Declined  by the REA or by the Coordinator, the REA will drop from the gray space and show that it has been rejected by the REA.

Once all REAs have been finalized to the assignment, the request will then display in the "Assigned" status on the dashboard until the end date of the assignment has been reached.

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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