USDH Departure From Post Follow

Topics Covered
Introduction 
Step 1:  Close Pending EPRs
Step 2:  Transfer or End Supervision
Step 3:  Remove any Organizational Roles
Step 4:  Transfer or Archive USDH

Target Users
HR Admins (Mission/Post Administrator/Manager)

Required Permissions
HR Admin 

Introduction

When a USDH is transferring to a new post, the losing post should take the following actions as part of the check-out process. If the gaining post has not received the new employee, they should reach out to the losing post or contact ADG-GoMBC-Support@state.gov. 

Step 1: Close Pending EPRs

Finalize any pending EPRs that are associated with the USDH. You will not be able to sign in on behalf of the USDH once the transfer is completed and this is often needed to close out EPRs as people are departing.  

Step 2: Transfer or End Supervision

Transfer or end supervision: If the new supervisor has arrived at post, transfer the employees that the departing USDH supervises to the new supervisor. If the new supervisor has not arrived at post, either end supervision of all employees or transfer the employees to a temporary supervisor. Both of these actions can be done from Transfer Employees in the Organization Admin menu, as shown below. Please note, that you will only be able to transfer from employees that are currently in your post.  

Step 3: Remove any Organizational Roles

If the USDH has an organizational role, this will need to be removed. Examples of organizational roles are Mission/Post Administrator (typically granted to the HRO or MO), Appeal Reviewer (typically granted to the DCM or other designate), and Reward Calculation Approver (typically granted to the HRO/MO and DCM or designate). The Mission Administrator is able to grant and remove these roles, but if assistance is needed, please contact ADG-GoMBC-Support@state.gov.

Step 4: Transfer or Archive USDH

Transfer post - once the USDH is clear of pending EPR actions and supervision responsibility in your post, you can transfer the USDH. This is done by changing the post in the USDH employee profile. Select Manage Employees from the Organization Admin menu. Search for the USDH and select edit, then update the Post of the USDH and Save .  

Archive USDH - Alternatively, if the USDH is not moving to another post, they can be archived. Select Manage Employees from the Organization Admin menu, then the Archive icon. 

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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