Assigning Admin Roles Follow

 

 Pre-requisites: HR Admin 

 

Topics Covered
Assigning HR Admin Role 

Target Users
LE and USDH HR Admin

Required Permissions
n/a

LErecords_icons-05.png

 

 

Assigning HR Admin Roles in LE Records

ADG will then assign the roles of HR Admin to LE Staff and the HRO during the deployment process, however the HRO can assign roles to LE Staff using the Mission HR Admin role once your Mission has deployed LE Records. Reminder that access should be limited to only those LE Staff with a need to access LE Records based on their position. If your Mission does not have an HRO, then this role can be assigned to the Management Officer.

The HRO/MGT Officer can also assign roles within LE Records. From the left menu, select User Roles. You can then use any of the filters at the top of the page to search for any employee who will have the HR Admin role. Click on the Person icon in the employee information row to assign the role.

From the User Roles view, all the roles assigned to the employee will be visible. To assign the Post HR Admin role, click on the Edit icon.

If there are multiple Posts within a Mission, all Posts will be available (contact ADG if a Post is missing). It is possible for Post HR Admin to have access to more than one Post or to limit their access to a specific Post(s). Click Save when finished.

The Post HR Admin roles assigned are now visible in the employee’s User Roles profile.

USDH HRO or Management Officer with the Mission HR Admin Role can assign the Mission HR Admin role to the new HRO or Management Officer. The process is exactly the same, except Mission HR Admin will be selected by clicking on the Edit icon.

From the Mission HR Admin User Roles page, select the Mission and then click Save.

The Mission HR Admin role is now visible in the employee profile. You will also get a green confirmation box in the upper right-hand corner of the screen after each successful assignment.

 

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
Visit the Global Application Portal (GAP) for the latest news and information on all the ADG's applications.

 

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