Viewing Employee Records Follow


 Pre-requisites:  HR Admin


Topics Covered
View Employee Records

Target Users
HR Admins

Required Permissions
HR Admin




How to View Employee Records

HR Admins will have the ability to view employee files once they are uploaded to the employee record. Each instance the record is accessed this will be logged and tracked. HR Admins must enter a reason why they are accessing the employee record.

From the menu, click on Employees. You can use one of the search functions at the top of the page to filter your search. Then click on the Folder icon in the employee information row.

Each time an employee record is accessed, HR Admins will be required to enter a Reason which will be recorded in the audit logs.

Choose one reason from the drop-down menu and then click Preview to view the file.

Once the employee profile is open, you can take the following actions: Move to another folder, permanently Delete, Restore a deleted file, use AI Rename to have the AI read the file and assign a name based on predefined names or Retire Employee.

The employee record will display the three primary folders: EPF, Personal Information and OPF, select one by clicking on the folder.

To view the files in a folder, just click on the folder to open the list. In this example, EPF/EPR was selected.

There are several options you can take for a file, right click on the file name to view your options to Preview, Download, Edit, View the Audit Log, Move to another folder or Delete. You can take the same actions using the action buttons by clicking on the three dots.

Select Preview to open the document or Download to save a copy.


For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing the Global Application Portal (GAP) for the latest news and information on all the ADG's applications.


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