Uploading Batch Files Follow

Now that you have opened the employee's LeOPF, you will need to click Upload Files for Batch Processing.

You will notice a new pop-up window where you will need to either click Select to search for a file or drag and drop a file. Once your file name appears, you will then click Upload.

Once the file is Uploaded, click on Back. This will take you back to the employee's LeOPF.

Finding Uploaded Batch File

You will not find the uploaded batch file in the employee's LeOPF. To review the batch file, you must first go to Batch File Upload on the left menu.

This will open the list of all uploaded batch files which are pending HR Admin review before being placed in the respective employee's LeOPF. The file upload might take some time to complete, the Process Status will reflect Processing until the upload is complete.

After the Process Status changes to Success, click on the File Name to open and start your review.

Review Batch File

Once the file is open, you will have a preview of the files as well as an overview of the upload outcome. 

Total Documents Discovered: LeOPF reads the batch file and separates into smaller files based on the document type found. Scroll down the page to review each of the separated documents.

Ready for Finalization: Documents which LeOPF has read and result in a high certainty of the identified document type by comparing the document details against programmed document types existing in LeOPF.

Requires Attention: These documents were read by LeOPF and has less than 90% certainty of the document type, you must review the document details and confirm items which do not have a green check mark.

With Low Confidence: Documents which LeOPF has not been able to identify based on programming, you must take action and complete the document details manually.

Total Number of Pages: Each page is counted in the batch file upload, you can see the total page count here and the individual document page count per separated file.

Preview File 

Each file now has a preview function which allows for HR Admins to open the document and review without leaving the Batch Upload page. This provides an added measure for the HR Admins to ensure accuracy before finalizing a document and adding it to the employee's LeOPF. Simply double-click on the thumb nail image and the document will expand. To remove a page you can click on the Trash icon.

Add New Document

If any of the pages in the separated files are incorrectly filed, you can click on Add New Document to create a new document, or you can drag and drop a page from one file to another. Drag and drop the into the Drag Pages Here box and then complete the Document Type fields on the right before you either Save & Finalize to place in the employee's LeOPF or Save and wait to Finalize.

Ready for Finalization

Review the documents which have been uploaded to make sure they are accurately separated, all pages are accounted and the document details are correct. You can manually update inaccurate information and move pages between documents if needed. There will be a green check mark when LeOPF has identified the document details with a high level of certainty. Once you are  finished with your review, either Save & Finalize to complete the document and move it to the employee's LeOPF or Save and Finalize all together once you have completed your review for each separated file.

Requires Attention

Documents which require your attention were read by LeOPF and there is at least one or more detail without a high level of certainty. You will notice a yellow icon in the details and no green check mark will appear. If the Document Type is low confidence, use the drop-down menu to select one of the predefined document types. Once you are  finished with your review, either Save & Finalize to complete the document and move it to the employee's LeOPF or Save and Finalize all together once you have completed your review for each separated file.

With Low Confidence

These documents have been read by LeOPF and do not return details which have been programmed into the application. When the document is read with low confidence, LeOPF is unable to identify too many details to accurately rename and file. When this occurs, HR Admins will be required to enter details manually. Change the Document Type in the drop-down menu to move forward with updating Document Details.

If the document is blank or you don't want to keep it, you can simply click Delete to remove this document from the upload.

Save and File Completed Documents

After you make changes to the separated files, the Preview Batch File Upload will update. At any point you can choose to move the documents which are Ready for Finalization to the employee's LeOPF. You will notice the number of documents ready change as you take action on the documents which Require Attention and With Low Confidence.

Click on the Ready for Finalization tab to move all the documents to the employee's LeOPF. The Preview Dashboard will update and you will get a green confirmation message in the upper right corner.

Verify New Documents Correctly Filed

Open the employee's LeOPF and select the destination folder of the recently finalized documents from the Batch Upload. Each document is now renamed using the standard naming convention in LeOPF and filed accordingly.

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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