| Pre-requisites: n/a |
Topics Covered
Pool Supervisor Approval
Target Users
Pool Supervisors
Required Permissions
Pool Supervisor
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Review and Approve Your Pools as the Pool Supervisor
At the end of the performance year, HR will run the MBC calculations. Once the calculations have been prepared and reviewed by HR, Pool Supervisors will receive a notification from GoMBC letting you know you have a pending action. When you log into GoMBC you will need to review the calculations for your pool(s) and approve. This function is available to Pool Supervisors to approve at your own mission or as a Regional Pool Supervisor for employees in another mission. You will approve pools one by one.
Steps to Approve
From the left menu, notice the Current Organization is defaulted to the mission where your GoMBC profile is located. If you are a Pool Supervisor at another mission, you will need to use the dropdown menu to view and approve pools in other missions. You will need to approve pools mission by mission.
Next under Rewards Calculations, click Verify Output to view your pools.
This will open a list of all your pools for the mission you selected. You have the option to approve digitally or via paper upload. The Digital is the default option. The toggle is set to blue.
Click the blue Digital toggle to change to Paper to submit a signed PDF.
To view the pool calculations, click Download Approval for Digital Approvals and Download Template for Paper Approvals. This will generate a PDF for you to review.
Click the Approve Digitally button to give your electronic signature. No further action is required for this pool.
To approve by paper you will need to sign the downloaded PDF either electronically or with a "wet" signature. Save the document as a PDF and click Upload Signed File to upload the document to RCA.
Once you have either Approved Digitally or Uploaded Signed File (Paper), a green check mark will appear to the left of the Pool Name. You will now be able to download the pool with your signature by clicking Download Approval.
If you need to recall an approval, click on the Recall Approval button. This will reset the pool approval process for this pool.
Once HR approves all the pools, you will no longer have access to Verify Output. If you are a Regional Pool Approver, you will only have access to view pools in other missions once they are calculated by that mission.
*If you do not see Calculations Rewards on your left menu, clear your cache.
https://adgsupport.state.gov/hc/en-us/articles/49581738099987-Clear-Cache-to-Update-User-Roles
Tier 1 Approval
This step completes when all Pool Supervisors have reviewed and approved calculations for their pools. During this time, supervisors can undo the approval by selecting Recall Approval from the Verify Output section.
Tier 2 Approval
This step is completed when the HRO or Management Officer reviews the calculations approved by each Pool Supervisor. They can Approve in RCA once everything looks good and can later Recall Approval if needed.
Tier 3 Approval
This step completes when the DCM or designate is satisfied with all calculations for their mission. They can Approve in RCA once everything looks good and can later Recall Approval if needed.
For additional help, please contact DT at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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