Radio Assignments Follow

Topics Covered
Radio Assignments

Target Users
Admin

Required Permissions
n/a

Radio Assignments

Post uses Radio Assignments to keep track of who is in possession of and assigned to a radio. For each radio assignment, Administrators can specify the Group and Neighborhood Zone. This allows the application to place the radio in the correct Radio Check Schedule.

To view Post's Radio Assignments, navigate to Radio > Radio Assignments.

Overview of the Interface

This page displays the currently assigned radios at Post.

Filters:

At the top of the page, you will notice several dropdown menus and input fields that help narrow down the data:

• ICASS Agency: Filter assignments by the agency responsible for the radio.
• User Organization: Filter by the organization or Post to which the user is assigned.
• Section: Filter by the specific section within the organization.
• Radio Assigned: Filter by the radio assigned (Yes or No).

You can also use the Search bar to quickly locate a specific radio assignment or entry.

Employee View Default Table Columns:

The table displays important information:

• Issued To: This indicates the employee receiving the radio. 
• User Organization: The organization or Post the assigned user belongs to.
• Section: The section within the organization assigned the radio.
• Agency: The agency the radio belongs to.
• Phone Number(s): Shows all added phone numbers.
• Required Radios: The number of radios required for the assignment.
• Issued Radios: Shows the number of radios assigned. Note that some entries might show the radio as deleted (as indicated by a red color), meaning the radio has been removed from the system.

Additional Actions

From here, you can:

• View Terminated: Use this to view terminated or canceled assignments.
• View All: Displays all radio assignments.
• Switch to Radio View
  • Switch the display to show radios in a different view format. 
    • Filter options:
      • ICASS Agency: Filter assignments by the agency responsible for the radio.
      • User Organization: Filter by the organization or Post to which the user is assigned.
      • Section: Filter by the specific section within the organization.
      • Group: Filter by specific group.
      • Neighborhood: Filter by neighborhood zone.
      • Exempted: Filter by exempted radios (Yes or No).
      • EAC Member: Filter by whether the radio is assigned to an EAC member.
    • Table Columns:

      • The table displays important information:

        • Radio
        • Status
        • Issued To: This indicates the employee receiving the radio. 
        • Radio Call Sign
        • User Organization: The organization or Post the assigned user belongs to.
        • Section: The section within the organization assigned the radio.
        • Agency: The agency the radio belongs to.
        • Group
        • Neighborhood
        • Exempted
        • EAC Member
        • AIM Tag
        • From: Start Date
        • To: End Date
        • Phone Number(s)
        • Address
• Switch to Map View: 
  • Displays the geospatial location of radios in use or assigned.
    • Filter options:
      • Type: Filter by Radio or Repeater.
      • Group: Filter by specific group.
      • Neighborhood: Filter by neighborhood zone.
      • Section: Filter by section within the organization assigned the radio.
      • Agency: Filter by agency the radio belongs to.

You can also switch to Employee View (default).

New Assignment:

To create or assign a new radio assignment, click the New Assignment button. 

The Add Radio Assignment form will appear where you can fill in the necessary details.

• Radio: Select the radio you wish to assign.
• Employee: Select who will be assigned the radio.
• Terminate any existing assignment for the radio
  • Toggle On if the radio is currently assigned to someone else. This ensures the radio is released from its old assignment before being reassigned.
  • Toggle Off if no prior assignment exists. 

Once all information is filled out, click Assign Radio to create the new Radio Assignment. To discard changes, select Cancel.

Managing Assignments

To manage an existing radio assignment, click the Edit icon (represented by a pencil). Click this to update the assignment details.

On the Edit Radio Assignments page, you can update the following:

• SAFE Call Sign: Enter the SAFE call sign assigned to the radio.
• Radios Required: Enter the number of radios.
• Notify Tandem Toggle: If this toggle is enabled, the secondary or tandem will receive a notification.
• Enable Out of Town Toggle: This toggle is used to indicate whether a radio is being assigned to someone who is out of town.
   

Radios

• Edit: This option allows you to modify the details of an existing radio assignment.
• Terminate Assignment: Click the Terminate Assignment button to immediately remove the radio from active use.
• Delete or Mark Deleted: If a radio assignment is no longer needed, you can mark it as deleted (as shown in the red text under "Issued Radios").

Exporting Data

You can export the radio assignment data using the available tools above the table:

• Excel: Download the full table in Excel format.
• CSV: Export data in CSV format.
• Copy: Copy data directly to your clipboard for pasting into another document.
• Columns: Customize which columns to display before exporting.

Related Articles:  

Radio Dashboard
Radio Assignments
Radio Inventory
Radio Schedules
Radio Neighborhoods, Repeaters, and Groups
Radio Check Entries
Radio DT Reports
Radio Configuration
Radio Email Templates
Radio Check (Marines)

Related Video: Setting Up Radio Check Components

For additional help, please contact ISC at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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