ATLAS Housing- Production Instance Initial Configuration Follow

Topics Covered

• Manage Local Settings
• Edit Housing Instance
• Rental Benchmarks
• Email Preferences
• Resident Portal
• Configurable Fields
• Map Configuration
• Schools Profile

Target Users
Local Administrators

Required Permissions
Local Administrator Role 

Setting up the Housing Instance at Post

To configure your Post’s Housing Instance, go to the CONFIGURATION section on the left menu panel, then click on the Manage Local Settings menu option.

Edit Housing Instance Tab

• Locality Code – 15 FAM 230 ALLOCATING RESIDENTIAL SPACE
• Set the area unit – sq. meters or sq. feet
• Date Algorithm/ Work Week – use Calendar Days
• UTC Offset – set your Post’s time zone. Time Zone Converter – Time Difference Calculator
• Hide Scores – toggle on or off the visibility
• Primary Identifier – RPA ID, OBO number, or a custom identifier

Rental Benchmarks Tab

• Set the local currency used and U.S Dollars
• Rental Benchmarks are customized to Post.
• Each Post should know their own Rental Benchmarks
• Exchange rates updated weekly by ADG System Administrators

Edit Email Preferences Tab

• Turn off and on email notifications
• As a default, they are all disabled when ADG System Administrators first Set-Up your Production Instance after deployment

For more information, please check the following link:  

ATLAS Housing- Email Notifications Set Up for Post Local Administrators, Service Providers and USDH

Edit Resident Portal Tab

This is the “face” of the application for the incoming occupant.

• Write a nice Welcome Message to Post
• Residence Map Zoom field 13 to 20 where 13 is most zoomed in 20 most zoomed out
• Banner with Photo: Display across the whole top part of the Welcome message, or just half

Housing Questionnaire Instructions

• Pre-Questionnaire Instructions:
  Please provide clear guidance regarding the housing questionnaire, including what information is required and the expected timeframe for submission. Specify the number of days within which the Post/Consulate anticipates receiving a response from the employee.
• In-Progress Questionnaire Instructions:
  Outline the nature of the questions and the type of responses you are seeking. Emphasize the importance of establishing an arrival date promptly to ensure a smooth and timely housing preparation process. Additionally, request an alternate email address for communication purposes during travel, as some officers may have limited or no access to their State.gov accounts while in transit.
• If applicable, describe the types of residences available at the Post and explain the rationale behind offering only those options. This helps clarify any discrepancies for USDH who may be aware of other housing types and wonder why they are not selectable. You can also add this information as attachment
• Post-Questionnaire Instructions:
  Inform employees about the next steps after questionnaire submission, including an estimated timeline for completing the housing assignment. Avoid providing specific dates, as processing times can vary depending on housing availability.

Note: The Resident Portal Configuration is directly connected to the Residence’s Profile setup. All photos and attachments (optional by configuration) uploaded to a Residence’s Profile will be visible in the Resident Portal.

Please ensure that you upload appropriate photos of the residences that you want Incoming Occupants and EFMs to view.

Attachments can be hidden from the Resident Portal if local administrators choose to set them this way.

For more information about the Residence's Profile Configuration, please click here

Configurable Fields Tab

• Toggles that can be enabled or disabled for display in the Residential Portal
• This data is totally optional and Post local administrators should decide if they want to make it visible for the USDH in the Resident Portal or not. 

Map Config Tab 

To configure your Post’s Map Instance, go to the CONFIGURATION section on the left menu panel, then click on the Map Config menu option.

• This map is intended to display iconic places at Post only such as Hospitals, U.S Embassy Location, RSO approved Hotels, Church, Schools, etc.
• ADG does not recommend adding the location of current residences occupied by American Officers at Post If you would like to do so, please get the approval of your General Services Officer (GSO), Management Officer (MO) and Regional Security Officer (RSO)

Schools Profile

ATLAS Housing provides the ability to create Schools Profile of the most common schools selected by the USDH for their children

To configure Schools Profile page, go to the CONFIGURATION section on the left menu panel, then click on the Schools menu option.

 

 

 

For additional help, please contact DT at Post or ADG Support by selecting the ‘Submit a request’ button at the top of the page or by emailing adg-support@state.gov.
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